Meetings

Meetings is your team’s meeting calendar. You see the meetings you organise or are invited to, and the header tells you how many invitations are waiting for your reply. Open it from the sidebar: Tasks Management → Meetings.

The calendar

• Switch between Week and Month (callout 2). Use the arrows to move back and forward, and Today to jump back.
• The week view runs from 08:00 to 20:00, with a line marking the current time. Meetings are colored by their project.
• Upcoming (callout 3) lists your next meetings by day, and flags the ones where You haven’t replied yet.
• Click any meeting to see its details.

Schedule a meeting

1. Click Schedule meeting (callout 1), or click an empty slot in the calendar to start with that day and time.
2. Type the Meeting title.
3. Set the Date, and when it Starts and Ends. New meetings must be in the future and end after they start.
4. Choose the Project it’s about, or No project. The project sets the meeting’s color.
5. Add a Location: a room or a video-call link.
6. Under Attendees, tick everyone who should come. You’re always included as the organizer.
7. Write the Agenda and click Schedule meeting.

Each attendee gets a meeting invitation notification, and everyone gets a reminder thirty minutes before it starts. Choose how you receive these in Notification settings.

Reply to an invitation

Open the meeting and choose Going, Maybe or Can’t go under Are you going?. The attendee list shows everyone’s reply, or No reply. You can change your answer at any time.

Edit, complete or cancel

Only the organizer can change a meeting. Open it and:

• click Edit to change the time, place, attendees or agenda, then Save changes;
• click Mark as done once it has happened; it then shows Meeting completed;
• click Cancel meeting to remove it for every attendee after you confirm.